Audit-ready on a Tuesday, not after a fortnight of notice
The records your regulator, your insurer or your biggest client requires, captured as the work happens and produced on demand in minutes.
- Typically costs
- £32k–£80k
- Live in
- 8–20 weeks
Compliance records
8 parts01Where this usually starts
Compliance evidence gets gathered in a panic before each audit, out of folders, inboxes and people's memories. You are fairly confident you are compliant, and you cannot prove it quickly, which in practice is the same problem.
02What changes
What you end up holding.
- 01Evidence captured as the work happens rather than reconstructed afterwards
- 02Anything expiring or missing visible now, with time to do something about it
- 03An audit pack produced in minutes, covering whatever period is asked for
- 04Records that cannot be quietly altered, with every change attributed
- 05Retention handled properly: kept as long as required, disposed of when it should be
An audit that costs you an afternoon instead of a fortnight, with the evidence already gathered.
03The pieces
What a system like this is usually made of.
You will not want all of it on day one, and you should not pay for all of it on day one. The estimator lets you choose, and shows what each one adds.
Equipment and assets
Every tool, vehicle and installed unit, with its history, its service dates and where it is.
Forms
Filled in once, on a phone if need be, with the answers going straight where they belong.
Finding the document again
Everything filed where anyone entitled to see it can find it in seconds.
Checked against what you expected
Each document set against the order, the contract or the rate card, and held back when it disagrees.
Told when a number moves
A warning the day something goes the wrong way, not at the month end.
A record of who did what
Every change kept and attributed, readable without a technical explanation.
The audit pack
Whatever period is asked for, produced in minutes rather than a fortnight.
Certificates and expiry dates
What is lapsing, in time to do something about it.
The sort of detail that matters
- You edit them yourself, without calling anyone
- Last year's submissions still read as they did
- A supplier invoice that does not match the order never gets posted
04How it would run
8 to 20 weeks, in five phases you approve one at a time.
01
Getting to the truth
A written account of how your work really runs today, what the current way is costing you, and what your new system has to do about it.
02
Shaping it
Every screen and every decision your system will make, in front of you and signed off, with your live date fixed at the end of it.
03
Building it
Your system takes shape week by week in your own account, with something you can click on and try at the end of every fortnight.
04
Proving it
Your own people put it through real work with real records, and everything they find is fixed before anybody depends on it.
05
Going live
Your team moves across trained, with their history intact, on the date fixed months earlier.
05Asked most often
The questions that come up.
Which regimes does this suit?
It is built around your obligations rather than a fixed list, and it has been applied to health and safety records, driver and vehicle compliance, right-to-work checks, professional certification, quality management and UK GDPR records of processing.
Does this make us compliant?
Complying is what your business does. This makes the evidence reliable, complete and quick to produce, which is what turns an audit from a fortnight into an afternoon.
Can we prove a record has not been altered?
Records can be made so that nothing is ever overwritten: a correction becomes a new entry and the original stays visible, which is exactly what your auditor is looking for.
06The rest of it
Most projects are two or three of these at once.
- 01Customer and salesEvery customer, conversation and deal in one place, arranged the way your business works rather than the way a software company guessed it might.£45k–£120k
- 02Invoicing and paymentsInvoicing that matches your contracts however awkward they are, takes payment the way your customers want to pay, and follows up on its own.£38k–£95k
- 03Access and auditAccess controlled to the person and the record, every change recorded, and your answer ready the day an auditor, a client or a regulator asks for one.£32k–£85k
- 04Planning and schedulingWork, people and equipment scheduled against real constraints, reshuffled in seconds when something changes, and visible to everyone who needs to know.£48k–£140k
- 05ReportingOne honest set of figures drawn from every system you run, assembled by nobody, argued over by nobody, and ready on the first of the month.£30k–£75k
- 06Quoting and proposalsYour pricing rules, however involved, applied correctly by anyone on the team, inside a document that looks like it came from you.£34k–£88k
- 07Client portalsA calm, private place your clients sign in to, see exactly where their work has got to, and get what they need without emailing anybody.£30k–£80k
- 08Documents and approvalsForms filled in once, routed to whoever has to agree, signed, filed where you will find them again, and chased the moment they stall.£30k–£70k
- 09Field work and jobsThe job tracked end to end, your engineer given what they need on their phone, and the paperwork finished before the van leaves site.£55k–£160k
- 10BookingsAvailability your customers book against themselves, with every one of your real rules applied, and far fewer people failing to turn up.£30k–£70k
- 11Stock and assetsStock, tools, vehicles and installed equipment tracked accurately enough that you stop buying things you already own.£35k–£90k
- 12Joining systems upThe systems you already pay for, talking to each other reliably, so a thing entered once appears everywhere it belongs within seconds.£30k–£65k
- 13Leaving a systemA planned, reversible move off the system that is holding you back, without losing a single record or a day of trading.£35k–£110k
- 14Reading documentsPaperwork arriving by email or on a phone camera, read accurately, checked against what you expected, and put in front of a person only when it needs one.£38k–£95k
- 15MembershipsMembers joining, paying, renewing and getting what they pay for, without anybody in your office administering a single one of them.£32k–£85k
- 16MarketplacesA platform where your suppliers and your buyers find each other, agree terms and pay, with your commission taken cleanly every time.£65k–£200k
Put a date on it.
Half an hour with whoever would build it gets you the shape of the work, a figure you can take to your board, and the week it could start. No deck, no discovery fee, no follow-up sequence.
Or ring 01603 552024. A person answers it.